FOIA requests to OGE should be in writing and include the requester's name, address and, preferably, email address and telephone number. The request should reasonably describe the records being sought. OGE can respond to a request for specific records that are releasable to the public quicker than a request for "all information" on a particular subject. Also, any fees for a more specific and limited request are likely to be lower. A request should also contain a statement concerning willingness to pay fees, including any limitations. Unless otherwise stated, filing of a request is deemed to constitute an agreement by the requester to pay all fees up to $25.00. In determining which records are responsive to a request, OGE ordinarily will include only records in OGE's possession and control as of the date its records search begins. If any other date is used, OGE will inform the requester of that date.
OGE does not have a FOIA backlog and usually responds to requests within the 20 working days provided under the law. In appropriate circumstances, expedited processing can be requested. Each year, OGE receives an average of 60 FOIA requests, including several combined FOIA and Privacy Act requests as well as some administrative appeals.
The address for filing of a FOIA request with OGE is: OGE FOIA Officer, Office of Government Ethics, Suite 500, 1201 New York Avenue, NW., Washington, DC 20005-3917. OGE will also accept FOIA requests sent to its fax number at 202-482-9237, or email address: firstname.lastname@example.org.
FOIA requesters may now track the status of their FOIA requests online at: FOIA Request Status Information. FOIA requesters should refer to their FOIA request acknowledgment letter for the individualized tracking number assigned to the request.
The status information includes the date of receipt, whether the request is open or closed, and the estimated date of completion. Status information is updated on an hourly basis.
FOIA requesters may have to pay fees covering some or all of the costs of processing their requests, unless the fees are waived or reduced. Requesters may want to include in their request letters the maximum dollar amount they are willing to pay (unless otherwise stated, filing of a request is deemed an agreement to pay all applicable fees up to $25.00). If the fees exceed the maximum amount stated, OGE will contact the requester before filling the request. Requesters are generally billed for fees after their requests have been processed (payment must be made before records are provided). However, if total fees are expected to exceed $250.00, or in the case of past nonpayment, OGE may require payment before processing the request. The fees for the various categories of requesters are as follows:
1. Commercial Use Requesters:
2. Educational and Noncommercial Scientific Institutions and News Media:
3. All Other FOIA Requesters, Including Members of the Public:
Requesters should not send payment in with their requests but rather wait until billed. They will be billed if the total processing charges exceed $10.00, unless the fees are waived (or reduced) pursuant to OGE's FOIA regulations. OGE does not accept credit card payments or cash. Instead, payment must be made by check or money order payable to the Treasury of the United States.
There are two ways a requester may contest OGE’s FOIA determination. FOIA provides a requester the right to bring a lawsuit against the agency in an appropriate Federal district court (in OGE's case, in Washington, DC, or where the requester resides or does business) if a request is, after initial request and administrative appeal, denied in whole or in part or if the agency's FOIA determinations are otherwise reviewable. Thus far, OGE has been involved as a party in three FOIA lawsuits. In all three cases, OGE's FOIA determinations were generally upheld.
FOIA requesters may also use the mediation services offered by the Office of Government Information Services (“OGIS”) to resolve disputes with OGE as a non-exclusive alternative to litigation. The OGIS website is located at: http://www.archives.gov/ogis/. From time to time, OGE also advises and assists the Justice Department and other agencies in FOIA litigation concerning ethics records of other agencies.