4.08: Records Management
OGE/GOVT-1 (Privacy Act); General Records Schedule 2.8 (Federal Records Act)
Privacy Act System of Records
The OGE Form 278e and OGE Form 278-T reports are covered under the OGE/GOVT-1 Governmentwide Privacy Act System of Records. This Privacy Act system of records provides information about the public financial disclosure system, including the location(s) of the records, individuals covered, categories of records, legal authorities, purposes for collecting and storing the information contained in the records, routine uses, certain legal notice and procedural provisions, access procedures, and policies on storage, retrievability, security, retention, and disposal of the records.
Public financial disclosure reports are retained according to the following schedule:
- OGE Form 278e reports (excluding PAS nominees): 6 years after receipt.
- OGE Form 278e reports filed by PAS nominees who have been confirmed: 6 years after receipt.
- OGE Form 278e reports filed by PAS nominees who have not been confirmed: 1 year after the nominee is no longer under consideration for the position.
- OGE Form 278-T reports: 7 years after receipt (or when the related subsequent OGE Form 278e is ready for destruction 6 years later).
A report is destroyed/deleted once it reaches the end of its retention schedule, unless the report is needed in an ongoing investigation.